Job Title: Front Desk/ Administrative Officer Job Description

  • Full responsibility for developing comprehensive operating manuals, standard operating procedures, training procedures
  • Driving the highest standards while the company expands
  • Achieving the agreed business plan and budgets
  • Ensure office stationaries are available and in stock
  • To ensure the quality of the food and its delivery are to the highest standards
  • General cost controls, meeting and beating targets and budgets
  • Carry out the administrative function for the Board which includes minute taking, preparation of agenda, timely circulation of papers
  • General maintenance and supervision of the following
  • Ensure that diesel is available for the office generator
  • Ensure the car is in good condition (Fuel, Battery, Tyres, Service maintenance)
  • Ensure the office internet is available
  • Ensure there is PHCN Credit
  • Ensure the Inverter is in Stable condition
  • Ensure there is constant dispense water in the office
  • Ensure office cleanliness (Floor, Window blinds etc)
  • Ensure the Health and Safety Kit is available and in good condition (First aid Kit)
  • Ensure Generator is in a good condition
  • Ensure air conditions are in a stable and working condition
  • Monitor office inventory items
  • Office procurements
  • Prepare travel expenses and tickets for directors and staff of Byteworks
  • Offer referral for services and handle requests for information
  • Assist other departments as required
  • Product Support
  • Assist in Daily status reports of product
  • Answer phones and operate a switchboard.
  • Route calls to specific people.
  • Answer inquiries about company.
  • Greet visitors warmly and make sure they are comfortable.
  • Call persons waiting for visitor and book them a room to meet in.
  • Schedule meetings and conference rooms.
  • Make coffee and order lunch for staff.
  • Ensure reception area and entire office is tidy.
  • Coordinate mail flow in and out of office.
  • Coordinate office activities.
  • Hand out employee applications.
  • Arrange appointments.
  • Send email and fax
  • Collect and distribute parcels and other mail.
  • Perform basic bookkeeping, filing, and clerical duties
  • Prepare travel vouchers.
  • Update appointment calendars.
  • Schedule follow-up appointments
  • Supervise the cleaner
  • Carry out other administrative duties
  • This position is only available to females

Requirement

  • Candidate must have at least one year experience in office administration

Application Closing Date  23rd June, 2017.

How to Apply

Interested and qualified candidates should send their CV’s to: careers@byteworks.com.ng