Job Title: Head, HR and Admin

Job ID: PFA001

Job Summary

  • Reporting to the Executive Director, this role forms a critical part of the Management Team and takes on the leadership of a diverse portfolio of functions which includes human resources, general admin, procurement, fleet and facilities management. Leading a team of professionals, the role holder is expected to conceptualise, design and ensure implementation of HR & Admin strategic initiatives to drive the objectives and achieve the corporate goals of the business.

Duties and Responsibilities Human Resources:

  • Coordinate the activities of the Human Resources and Administrative units, ensuring proper allocation of responsibilities
  • Supervise all employees within the organization; trains, evaluates and disciplines employees
  • Develop, implement, manage, monitor and report on the yearly HR budget to ensure achievement of the defined goals for the units
  • Contribute to the formation of the Business Strategy and ensure that all HR policies, procedures, systems and support are established
  • Ensure compliance with company policies as well as federal and state regulations, including reporting requirements to regulatory bodies such as ITF, etc.
  • Ensure legal compliance by developing and monitoring and implementing applicable human resource statutory requirements
  • Articulate and oversee the development and execution of the organization’s human resources management strategy
  • Develop and manage all aspects of Human Resources, including, but not limited to: organisation development, career management, employee relations, performance management including succession planning, compensation & benefits administration, HRIS and payroll administration, and other related duties as required and assigned
  • Manage the recruiting process for the organization, particularly developing the recruitment strategy for specific roles, identifying vacancies, publishing adverts to attract suitable candidates, screening resumes and applications, coordinating the selection and interviewing process, the employment process as well the orientation and on boarding process for the organization
  • Identify employee training needs and coordinate, develop, design and deliver training programs in conjunction with internal and external facilitators
  • Management of the day-to-day operations of employee-relation functions inclusive of employee absences and employee vacations
  • Manage all employee conflict & disciplinary situations in order to ensure satisfactory resolutions and maintain a conducive work environment for all employees of the organization
  • Facilitate disciplinary and termination decisions
  • Maintain employee records for the organization, including remuneration, leave entitlements, end of service, health and medical insurance and other details etc.
  • Manage office health, safety and mental health and well-being issues, including coordinating periodic safety trainings as approved
  • Provide critical support to executive management in human resource and change management activities
  • Communicate and disseminate the corporate culture, values and behaviour for the organization
  • Liaise with all internal and external resource support to ensure that the organization maintains a productive workforce in order to achieve its established goals and objectives
  • Oversee the development, execution and maintenance of employee benefits programs as well as all employee development initiatives
  • Provide periodic reporting to aid executive management in decision making; Coordinate reporting on HR activities to the Executive Management of the organization

General Admin:

  • Planning and coordinating administrative procedures and systems and devising ways to streamline processes
  • Develop and execute new improved procurement strategies across all channels of purchasing
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Ensure inventory planning to determine parts requirements and appropriate stocking levels
  • Monitor approval of accounts to maintain an appropriate degree of control over vendor relationships
  • Perform cost analysis and set appropriate benchmarks
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Collect, store and manage important documentation in both electronic and hard copy format through a clear and concise reference system.
  • Manage contracts and providers for services including security, parking, cleaning, catering, technology and so on
  • Advise the business on increasing energy efficiency and cost-effectiveness through drafting reports and making written recommendations
  • Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
  • Ensure maintenance costs and provide recommendations on fleet utilization and replacement
  • Oversee quality assurance for all fleet activities to assure a state of good repair. Set and review standards for vehicle safety, readiness, serviceability and performance
  • Track fleet usage and maintain accurate inventory of equipment
  • Ensure the maintenance records for fleet are accurate and up-to-date
  • Handle insurance plans and service contracts
  • Perform other duties as may be assigned by the Managing Director

Required Qualifications

  • Minimum of 10  years’ post NYSC experience working in this role or a similar role
  • First degree in Industrial Relations/human Resources, Business Administration, or any Social Science or related field from a reputable higher institution. Foreign degree will be an added advantage
  • Membership of a relevant professional body, CIPD or equivalent
  • Possession of a post graduate degree (MBA, MSC, MA, ML) in a relevant field is an added advantage
  • Demonstrable experience in supervising teams providing human resources, admin and facilities management services
  • Excellent understanding of human resources management concepts and delivery mechanisms
  • Excellent understanding of the Nigerian labour laws and the implications on people management within an organisation
  • The role is based in Abuja, candidate should be based in Abuja or willing to relocate.

Skills and Competency Requirements:

  • Thorough knowledge of human resource management principles and best practices
  • Good understanding of the pensions industry and the financial services sector at large
  • A business acumen partnered with attention to the human and administrative elements
  • Excellent knowledge of employment legislation and regulations
  • Excellent relationship building and networking skills
  • Excellent organizational and leadership skills
  • Demonstrated initiative to solve operational issues
  • Outstanding business/report writing skills, presentation, facilitation and data analysis skills
  • Ability to develop and implement policies and procedures
  • Proven ability to deliver high quality customer service
  • Conflict resolution and negotiation skills
  • Diligent and firm with high ethical standards
  • Ability to distinguish between conflicting demands, scheduling and planning in order to meet priorities and deadlines
  • Organization, time management, prioritizing and the ability to handle a complex, varied workload
  • Professional, enthusiastic attitude, team player
  • Good appreciation and working knowledge of Microsoft Office tools

Application Closing Date 7th July, 2017.

How to Apply

Submit your CV and Application Online : Click Here